Terms & Conditions
Contents
1. Booking & Membership Terms and Conditions
2. Parental Waivers & Permissions
3. Flyers Code of Conduct
1. Booking & Membership Terms and Conditions
Terms of Membership
Flyers Sports Academy and Flyers Elite class fees run on a rolling monthly basis. Members must pay an annual membership fee due on the 1st September or upon joining the club. Membership must be renewed every year on 1st September. Members must also pay monthly training fees for the sessions that they attend. Please note that sessions are non-transferrable and must be paid for whether or not you attend. The only exception to this is in the case of long-term illness (longer than 6 weeks) that prevents the athlete from participating in the activity. In such cases we will freeze the athletes membership, providing that advance notice of absence is given accompanied by medical evidence/doctors note. Retrospective absences due to prolonged illness will not be refunded or transferred.
The cost of training fees varies depending on the number and type of sessions you attend, please see our website or booking pages for up to date training costs. All training fees are due on the 1st of each month and allow the athlete to train for the month following. Eg. Training fee's paid on 1st of October cover the athlete to train until the end of the October. Training fees are split equally over 11 months from 1st Sept - 1st July and cost the same each month, regardless of the number of sessions in each month. Please note that our annual schedule and term dates are published in September at the start of the Season. Fee's must be paid via direct debit or a stripe subscription.
Members are responsible for making sure that card/bank details are kept up to date, and that money is available on the 1st of the month so that payments clear. From 15th August 2018, failed payments will incur a £5 administration fee. In the event that a payment fails and remains unpaid after the 4th of the month, we will contact members via the email address given at registration. Failure to respond to our correspondence and resolve payment within 7 days will incur a further £5 fee.
Flyers reserves the right to terminate membership of athletes with outstanding or unpaid training, competition, uniform or membership fees.
Cancellation
In order to cancel or terminate your membership, notice must be given by the athlete or parent/guardian by the 10th of the month via a termination form on the website. Membership will then be terminated at the end of the month and the athlete may continue to train in their usual session until the end of the month. If notice is given after the 10th of the month, the final payment will be due on the 1st of the subsequent month and the athlete can train in their usual session until the end of that month.
Notice must be given via the Membership Termination form on our website. This can be found under the members tab. If for any reason this form does not work, please email flyers@outlook.com instead.
Timetable and Scheduling
Flyers annual timetable, schedule and term dates are published on our website, www.flyerssportsacademy.com in August/September for the following season (Sept- July). When signing up to a session, we ask that athletes and/or parents familiarise themselves with the term dates. Flyers reserve the right to cancel or move a session. This will usually happen in the event of severe weather, coach illness or problems with the facility. In the event that a session is moved or cancelled, Flyers will notify athletes/ parents via the email given upon member registration.
Behaviour
Flyers Sports academy has a zero tolerance approach to unacceptable behaviour. Please see our Code of Conduct for further information about how we expect members and parents to behave. Any unacceptable behaviour will be taken very seriously and we reserve the right to withdraw participation and/or suspend/exclude athletes from the club. This is at the discretion of the club manager and/or head coach and no refunds will be issued if the athlete or parent are at fault.
Flyers Elite Cheerleading and Gymnastics/Trampolining Squad Members
Please note that the following notes apply to competitive cheerleaders and gymnastics/ trampoline squad members.
- Attendance and behaviour/attitude rules apply to squad membership and are detailed in the squad welcome pack. Athletes who do not comply with attendance and behaviour rules may lose their space on the squad.
- In the event that a member loses their space on a squad, training fees will be terminated in accordance with our regular membership termination rules. No refunds will be given for training, competition or uniform costs paid out.
- Membership and/or team placements are reviewed on an annual basis for squad members. Flyers reserves the right to move/withdraw athletes positions in a squad on the basis of ability, attitude, attendance and unpaid fees. We will always do so in the best interest of the team and/or athletes.
2. Parental Waivers & Permissions
Permission to participate in vigorous activity: As part of the Flyers Sports academy activities you will be participating in a vigorous athletic activity that may include the following: trampolining, stunts, mounts, gymnastics, jumps, dance etc. Due to the nature of the activity we wish to inform you that the possibility of injury does exist as with any other athletic activity. I confirm that I/my child, has not been advised by a doctor or paramedic to avoid physical exercise and do not know of any problems that may adversely effect my/their health when taking part in Flyers gymnastics, trampolining, tumbling, cheerleading or other activities. I confirm that the athlete is physically fit and healthy and will inform Flyers of any change. I, the parent / legal guardian / athlete (if 18yrs) of the athlete named above, consent that she/he may participate in said activities. In agreeing to this consent form I declare that I am aware of the element of risk involved and while I accept that the coaches will take precautions to prevent accidents, I understand that they will not be held responsible for accidental loss, damage or injury to the athlete unless negligence can be proved. 'Furthermore I declare that both myself and my child have read and understood Flyers Code of Conduct and agree to follow the rules outlined within it. I understand that failure to do so may result in disciplinary action or even the termination of my membership with Flyers' I agree to the above statements and give permission for my child/children to participate.
Child photo / video consent: We would be grateful if you could grant us permission below to enable us to take photos and/or videos of your child and use these in our printed and online publicity. We also often use photos and videos as a feedback method so that athletes can watch their skills back and analyse them: 'I give Flyers Sports Academy, coaches and Flyers Personnel permission to take photographs and / or video of my child. I grant Flyers Sports Academy full rights to use the images resulting from the photography/video filming, and any reproductions or adaptations of the images for fundraising, publicity or other purposes to help achieve the clubs aims. This might include (but is not limited to), the right to use them in their printed and online publicity, social media, press releases, funding applications and as a feedback tool in training sessions.' I agree to the above statement and give photography consent.
Medical Consent: I/we authorise the Director/coaches/club personnel of Flyers Sports Academy to seek treatment for any injury occurred by my child whilst at Flyers and also authorise the doctor and / or hospital nearby to perform treatment to any injury. I/we understand the risk of vigorous athletic activity. Our/my child is in good health and physically capable of participating as part of Flyers Sports Academy. I declare that I have listed all required medical information such as medical conditions, allergies/intolerance, medications, and previous injuries. I agree to the above statements regarding medical consent
Data Protection and Usage Permissions: In order for us to store your personal information on our waiting list/members database and contact you using the email and phone numbers provided above, we need your permission to do so. Please note that our Privacy Policy contains full details of how we use and store your information. - I agree for Flyers to use and store my data for legal reasons associated with the running of the club. - I agree for Flyers to use and store my data so that they can provide me with the clubs services. - I agree for Flyers to use and store my data so that I can receive the benefits and offers that will be arranged for me as a member of the club, including occasional marketing info. Please note that if you do not give us permission to contact you, we will not be able to provide you with session offers. You can withdraw consent at any time. In order to be removed from our waiting list, please complete a withdrawal form on our website or email flyers@outlook.com. I agree to the above statement regarding Data Protection and Usage permissions.
3. Flyers Code of Conduct
We have put together a code of conduct for Flyers. Please remember that all rules aremade to ensure that we have a safe environment and one which our athletes can thrive in.
Attitude
All Flyers athletes, coaches, staff and volunteers are expected to arrive at sessions with a friendly and positive attitude. Remember that the club exists for us all to learn new things, achieve new skills and grow as athletes & individuals. We therefore expect athletes (and coaches alike) to come to training ready to work hard & learn; and to be in possession of an attitude and ethos which supports this.
Clothing & attendance
1. Athletes must dress appropriately for the activity taking place including:
- A leotard is preferred and is the safest, most practical option for gymnastics and trampoline training. Alternately a close fitting t-shirt/top & leggings/shorts.
- No Jewellery or watches may be worn...newly pierced ears must be taped before the session until they can be removed. Please note that this is done at the athletes own risk as taped piercings can still get ripped out and cause injury to the athlete.
- Hair must be tied up and fringes clipped back.
- Cheerleaders must wear cheerleading shoes or indoor trainers.
- Trampolinists must wear socks or trampoline shoes
- No hoodies or clothing with buttons/loose fabrics which can be caught on equipment
2. No OUTDOOR shoes may be worn in the gym
3. Please bring a water bottle to training with you. No fizzy or sugary drinks
4. No eating during training sessions. Athletes staying for more than 2 hours may bring a small snack with them. We recommend something which is easily digested and gives a sugar boost e.g. banana.
5. Socks must not be worn for gymnastics classes. If you have a foot infection, such as a verruca we recommend purchasing and wearing gymnastics shoes.
6. We recommend that teenage and pre-teen female athletes wear a sports bra with strong support if needed.
7. We encourage athletes to attend ALL training sessions as missing sessions slows down your progress.
8. Attendance for athletes on competitive squads and cheerleading teams is COMPULSORY. If you are unwell, unless you are hospitalised or highly contagious, we expect you to be at training so that you can at least observe and keep up to date with what is happening. Please refer to the appropriate squad season pack for more detailed information on this.
Behaviour
1. Athletes must follow all instructions given by Flyers coaches, staff and volunteers/leaders.
2. Do not enter the gymnasium without a coach present.
3. Do not climb or go on, use or assemble any equipment unless instructed to do so by a coach.
4. Only perform and practice skills if you have been instructed to do so. Do not attempt to perform new skills that you have not learnt yet. New skills must be taught by and under the supervision of a coach.
5. Bullying, unkind behaviour and negative attitudes of any sort will not be tolerated. If you experience any issues in this regard, please report it to the Head Coach or Welfare officer immediately.
6. All athletes are expected to be respectful and courteous to others at all times when at training or taking part in club related activities, including: flyers staff, coaches, club volunteers, other athletes, parents, centre staff and members of the public. At competitions, this includes judges, other teams and their coaches/supporters.
7. During training do not distract other athletes or do anything which may cause a distraction/surprise in other athletes or interrupt their training e.g. making loud noises, running across training areas or around the gym, being silly.
8. When waiting for your turn, please make sure you wait sensibly in the area designated by your coach.
9. If you fail to behave appropriately, you will be asked to leave the gym. Persistent offending may lead to your membership being terminated.
Practicalities & Safeguarding
1. Please ensure you arrive 5 minutes before the session starts and arrive to collect your child on time. If you are running late you must TEXT the head coach on 07917356266 to let them know. If you plan to share lifts with another parent, or if anyone else is likely to pick them up, you MUST inform us in advance. When sending another parent or adult to collect your child you must also take responsibility for ensuring that they pass on any important messages.
2. Athletes wishing to walk home or travel home independently must complete a permission form on our website. All other athletes must not leave the gym without their parents or guardians, this includes walking to the car park. Athletes must not leave the sports hall without prior permission.
3. Shoes and clothing must be left in the designated changing room or clothing areas.
4. Drinks must be left with clothes and not near the equipment. If you spill your drink clean it up, or ask a coach who can help you.
5. Athletes will not be allowed to go to the water fountain during training so please don't forget your bottle.
6. Please allow time to go to the toilet before sessions begin. If you have to go during training athletes must ask/inform a coach, and go in groups of at least 2. Anyone found messing around in the toilet will not be allowed to leave the gym during training.
7. No eating during sessions unless given a food break.
8. All rubbish must be thrown away.
9. If your child is unwell, particularly vomiting bugs, please wait at least 48 hours after symptoms subside before returning to training.
10.Parents are NOT allowed to stay in the gym during training. Not only do athletes work better this way, but it gets far too busy & chaotic in the gym which can become unsafe. Imagine having 30 strangers watching you as you attempt a yoga or fitness class. You are welcome to watch through the window of viewing gallery but please be aware that doing so can still be a distraction to your child and their coaches.
11.Parents MUST NOT FILM from the viewing areas. If you would like to video or photograph your child on the equipment, please ask a member of staff and we will do our best to find you a time to do so.
12.Please do not bring any unnecessary valuables to training with you. Flyers does not accept responsibility for lost or stolen items brought to training.
13.Mobile phones must be left in your bag at all times and not used during training. If you wish to leave them in a safe place please ask a coach. Please note that this is at your own risk and we cannot accept responsibility for mobile phones. We advise leaving them at home if possible.
14.Please note that athletes must NOT film or stream live to social media sites at training unless given express permission from the head coach.
15.In the event that an accident or injury takes place, please make sure you inform your coach, no matter how small.
16. PHOTOGRAPHY: We love to see photos and videos of new skills, routines and training but ask that parents do not film or photograph during training sessions.
Thank you for taking the time to read through this code of conduct, and for your cooperation in following the rules laid out within it. Flyers Sports Academy reserves the right to remove an athlete from their session if they do not follow the code of conduct. No refund will be given in the instance of this happening. Thank you for your cooperation and understanding.